July 29, 2011 (Powerhomebiz.com) Whether a business is big or small, one of its most important assets is cash. Hence, it is very important in every business to keep track of its finances — cash coming in, cash going out as well as have enough cash on hand to offset any expected and unexpected movement of cash into or out of any business. In order to do this, a business must establish and utilize an effective invoicing system.
In order for any business to compete in today’s market, every business must readily provide their potential customers with a good price quotation when requested. Customers and businesses alike can mutually benefit from these quotations for they aid in building relationship between business owners and buyers leading to increased opportunities for Business to Business (B2B) transactions.
Price quotation requests are avenues for sellers to market other products and services which are incidental to that requested by their prospective buyers while these price quotations enable prospective buyers to compare prices, technical specifications and product quality from different sources and thus, they can make the best choice.
With the advent of a more advanced internet technology nowadays, a relatively large number of invoicing software is also emerging online. Likewise, there is also quite a lot of quoting software that are found online. There are even online accounting and bookkeeping services and software providers that provide software that can automatically convert these quotes to invoices. With this large range of online invoicing and quoting software/ programs, it has become difficult to choose.
Here are some tips on how to choose a good online quoting and invoicing programs. Choose an online quoting and invoicing software that are:
Simple and Flexible
It must allow the user to easily produce professional and company-identical quotation, credit note, delivery, and other services in less time as possible.
Single-Page Input Invoicing
It must allow user to input all invoicing details with just one page or a single form.
Customer Payment Tracking
It must have a customer payment tracking feature. This must show the status of payment, partially paid or overdue invoices so that businesses do not waste time on checking invoices.
User-Friendly
It must be easy for the users to use this software. It must also enable users to print and email invoices easily and must provide invoices and quotations in different formats such as PDF, HTML, Excel, Image, rtf, and others.
Quoting and Reporting Capable
It must allow the user to view reports with regards to sales, profit, customer payment, inventory list, customer list and others as well as business quotes. It must also allow users to directly send these reports to others thru emails without having to create another file.
Customizable Quotation
It must allow users to customize quotations as well as provide customer invoicing templates that will help make a business appear more professional.
These features can be seen in Shoebooks online accounting software. Likewise, Shoebooks features an Online Quotes & Invoicing module that can automatically convert that quote to an invoice without having to re-enter all the details of the sale. It also allows users to generate a quote online from standard product or service item codes and email these quotes & invoices directly to customers and clients.
Shoebooks is an Australian provider of premium online accounting software solutions for SME businesses. Check out the online quotes and invoicing software modules of Shoebooks for SME businesses. Shoebooks is located at Unit 12, 118 Church Street, Hawthorn Victoria 3122, Australia. Call Shoebooks at +613-9818-1515 or visit http://www.shoebooks.com.au
The iQuote Xpress system allows contact and proposal information to be securely stored online.